Payroll outsourcing
Payroll outsourcing services in Zambia
Accurate, on-time and confidential payroll with PAYE, NAPSA, NHIMA and Skills Development Levy returns handled for you, every month.
What’s included
A complete monthly payroll service
Send us your monthly changes. We do the rest: calculations, approvals, payslips, payment schedules and statutory filings, with clear reports for management and your auditors.
- Gross-to-net calculations for every employee
- Payslips by email or printed
- Bank and mobile money payment schedules
- Leave, overtime, allowances, advances and loans
- Gratuity, leave pay and terminal benefits
- Monthly payroll reports and annual summaries
Compliance built in
PAYE, NAPSA, NHIMA and SDL done right
Statutory deductions are collected through payroll and remitted by the 10th of the following month. We apply the latest rates and thresholds every month.
PAYE (ZRA)
Income tax calculated on the current ZRA bands, deducted and remitted to the Zambia Revenue Authority.
NAPSA
Pension contributions: 5% from the employee plus 5% from the employer, up to the NAPSA ceiling.
NHIMA
National Health Insurance: 1% from the employee and 1% from the employer.
Skills Development Levy
The employer-paid 0.5% levy on gross emoluments, filed with ZRA.
Workers’ Compensation
Registration, assessments and returns with the Workers’ Compensation Fund Control Board.
Employment Code Act
Contracts, leave, gratuity and terminations aligned to the Employment Code Act No. 3 of 2019.
Our monthly cycle
A simple, reliable payroll calendar
1. Collect inputs
You send new joiners, leavers, overtime and changes using a simple template.
2. Calculate & approve
We process, check and send a draft payroll for your approval.
3. Pay & payslips
Payment schedules for your bank and payslips for every employee.
4. File & remit
PAYE, NAPSA, NHIMA and SDL returns filed before the deadline.
Why Barefoot Frontline HR
Payroll you never have to worry about
- Accurate: two-step checks before every approval
- On time: deadlines tracked for every statutory body
- Confidential: restricted access and secure records
- Audit-ready: clear reports, reconciliations and year-end summaries
- Human support: a named payroll contact who answers your calls
Your system or ours
Works with the HR & Payroll System from our Technology division
We can run payroll on your existing software, or on the HR & Payroll Management System from Barefoot Frontline Technology, with employee self-service payslips and statutory deductions built in.
Payroll FAQ
Payroll questions, answered
What deductions must Zambian employers make from salaries?
PAYE income tax (remitted to ZRA), NAPSA pension contributions of 5% from the employee and 5% from the employer up to the NAPSA ceiling, and NHIMA contributions of 1% from the employee and 1% from the employer. Employers also pay the 0.5% Skills Development Levy on gross emoluments.
When are PAYE, NAPSA and NHIMA due?
Payroll deductions are generally due by the 10th of the month after the salary month. We track every deadline so returns and payments are never late.
Do you calculate gratuity?
Yes. Under the Employment Code Act, employees on long-term (fixed-term) contracts are entitled to gratuity of at least 25% of the basic pay earned during the contract. We calculate and track gratuity accruals monthly.
How do you keep payroll confidential?
Only authorised payroll staff can access your data, files are stored securely, and payslips go directly to each employee.
How quickly can you start?
Most clients move to our payroll service within one payroll cycle once we have the employee master data and year-to-date figures.
Paving the way · One Step Ahead
Switch your payroll in one cycle
Send us your headcount and pay structure for a fixed monthly payroll quote.