HR compliance & advisory
HR compliance and labour law advisory in Zambia
Protect your business with contracts, policies and processes aligned to the Employment Code Act No. 3 of 2019, plus practical support when people issues arise.
Employment Code Act
Are your contracts and policies up to date?
The Employment Code Act No. 3 of 2019 changed many employer obligations. Common gaps we find include:
- Missing or outdated written contracts of employment
- Gratuity of at least 25% of basic pay not provided on long-term contracts
- Annual leave below the minimum of two days per month of service
- Maternity (14 weeks), paternity and compassionate leave not reflected in policy
- Disciplinary and termination steps that do not follow fair procedure
HR audit
HR audits & compliance health checks
An independent review of your HR practices against Zambian law, with a prioritised action plan.
- Contracts, staff files and records
- Payroll and statutory compliance
- Leave, working time and benefits
- Policies, procedures and risk ratings
Policies & contracts
HR policies, handbooks & employment contracts
Clear, lawful documents that set expectations and protect both you and your staff.
- Employment contracts for every type of role
- Employee handbook and HR policy manual
- Conditions of service and benefits policies
- Codes of conduct and disciplinary codes
Employee relations
Disciplinary, grievance & restructuring support
Handle sensitive matters fairly and consistently, with documentation that stands up to scrutiny.
- Investigations and disciplinary hearings
- Grievance handling and mediation
- Redundancy, retirement and restructuring processes
- Support with labour office matters, alongside your legal advisers
Reward
Job evaluation, grading & salary benchmarking
Pay fairly and competitively with structured grades and market-informed salary scales.
- Job descriptions and job evaluation
- Grading structures and salary scales
- Salary and benefits benchmarking
- Minimum wage and sector order checks
Compliance FAQ
Labour law questions, answered
Which law governs employment in Zambia?
The main law is the Employment Code Act No. 3 of 2019, together with the Industrial and Labour Relations Act and statutory instruments such as minimum wage orders. Tax and social security rules come from ZRA, NAPSA, NHIMA and the Workers’ Compensation Fund Control Board.
Is gratuity mandatory in Zambia?
For employees on long-term (fixed-term) contracts, the Employment Code Act requires gratuity of not less than 25% of the basic pay earned during the contract period.
How much annual leave are employees entitled to?
Employees in continuous employment are entitled to annual leave on full pay of at least two days for each month of service.
Can you represent us in a labour dispute?
We prepare documentation, run fair internal processes and support you through labour office matters. For court representation we work alongside your legal advisers.
This page gives general guidance, not legal advice. Statutory rates and rules change; we always apply the current requirements in client work.
Paving the way · One Step Ahead
Find your HR risks before they find you
Book an HR health check. You receive a clear report and an action plan you can rely on.